Frequently asked questions

Straight answers. No hedging.

The questions superintendents, facilities directors, and school boards actually ask before bringing on an independent cost advisor. If yours isn't here, write us — we'll answer personally.

How we work

How is District CapEx different from a construction manager (CM)?

A CM manages the construction project on behalf of you, but they're still part of the vendor ecosystem and their incentives can drift. We work only for the district, independent of every vendor on the job. Think of us as your in-house financial and contractual eye on the CM, the GC, and every subcontractor — so nothing lands in the board packet unchallenged.

Are you a fit for small districts, or only large ones?

Both. We scope engagements to the district. A small district running a single $4M roofing project gets a tighter, focused audit. A large district running a $200M bond gets sustained oversight across multiple buildings. What stays constant: we only take on work where we can materially move the needle.

Do you bid on or perform any construction work?

No. Ever. The moment we bid or build, our independence is gone — and that independence is the entire product. We review, audit, and advise. That's the line.

Will working with you slow our project down?

The opposite. Catching scope gaps and cost irregularities early prevents the weeks-long fire drills that actually delay projects. Good independent oversight makes board meetings shorter, not longer, because everyone trusts the numbers.

Timing & engagement

When should we engage District CapEx?

The earlier in the lifecycle, the more we can save. Pre-bond planning is ideal. Contract negotiation is critical. Active construction is valuable. Even post-construction — if you suspect something is off — is worth a review. We don't turn engagements down just because a project has already started.

Can you help us before we even pass a bond?

Yes, and we often do. We help districts pressure-test bond sizing, scope, escalation assumptions, and communication. A bond that passes once but can't actually deliver what was promised is the worst outcome — we help you avoid that.

How long is a typical engagement?

Anywhere from a three-week standalone audit to a multi-year partnership on a major bond program. We'll scope it honestly to what you actually need — not more.

Fees & independence

Do you take a percentage of savings?

No. Contingency fees create perverse incentives — the advisor starts inventing savings or stretching audits. We work on fixed or hourly engagements so our advice is honest, not inflated. Boards also appreciate that our fees don't balloon with scope growth.

What does it cost?

It depends on scope. For context: most standalone audits fall between $25K–$75K. Ongoing bond program oversight is priced as a fractional role, typically a fraction of what a full-time hire would cost. We'll always quote a flat engagement before we start.

Is there a minimum engagement?

We have a minimum based on the work we can responsibly scope — not the dollar amount. If your question is answerable in a two-hour conversation, we'll often just take that call. No pressure to buy anything afterward.

Process & deliverables

What do your deliverables actually look like?

Depends on the engagement. Common outputs: independent cost estimates, bid package reviews, change-order audit memos, monthly board-ready spend reports, final cost reconciliations, and post-occupancy performance audits. Everything is written in plain English — superintendents and board members should never need to 'translate' our reports.

Do you work on-site or remotely?

Both. We visit sites when it matters — kickoffs, key milestones, audits that require eyes on the work. A large share of our review work is done remotely, with structured weekly touchpoints so you're never waiting for answers.

How do we know you're finding real issues, not nitpicking?

Every finding we flag is tied to a specific contract provision, market benchmark, or verifiable data point. You'll see the evidence, not just the conclusion. And when a vendor's answer is legitimate, we say so — our job is accuracy, not drama.

Still have a question?

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Transparency · Accountability · Results

Too often, school districts are left in the dark about where their money is going.

We uncover hidden costs, hold vendors accountable, and help you take control of your construction projects. Book a free consultation today and protect your budget.